Statewide Course Review Process

Modified on Tue, 29 Apr at 1:27 PM

TABLE OF CONTENTS

What is the review process for LDOE's statewide courses?
Assigning Roles
Completing a Review and Updating Review Stage

All statewide courses in LDOE's Canopy must be approved prior to publishing. The course approval process includes multiple layers of review to ensure all statewide courses meet required standards.

Overview of Statewide Review Process

Each statewide course will have a minimum of 3 levels of review before publishing. Course reviewers are assigned by the Course Manager (from the course's curriculum page) or by an Admin (from course overview page in the admin dashboard).

Course Review Roles

The leveled review process includes the following roles:

Course Manager creates the course and, after all approvals, will publish the course.
Contributors are not required, but they are available if more than one person is contributing to the creation of the course.
Formal Peer Review is optional, and the number of peer reviewers who can be added to a course is unlimited.
Section Reviewer is limited to one per course and is required in the review process.
Division Reviewer is limited to one per course and is required in the review process.
Executive Reviewer is limited to one per course and is required in the review process. Once the Executive Reviewer has approved the course, the 'Publish' buttons become available for the course manager to publish.

The Course Manager or an Admin in LDOE's Canopy can assign the course reviewer roles. Use the articles linked below for step by step guides.

Once assigned, reviewers access the course as instructors. As each review is completed, the assigned reviewer updates the unit’s review stage to move it forward to the next review stage.

All course reviewers are notified by email when:

They are added to a course.
A unit enters their assigned review stage.

Completing a Review and Updating Review Stage

A Course Manager or Contributor updates the unit's review stage from Draft to Peer Review once they are ready for the review process to begin.

If a Peer Reviewer has not been assigned, the Course Manager can move the review stage from Peer Review to Section Review. The assigned section reviewer will be alerted via email.

The review process will continue through the following stages.

Review Process

Stage	Who Updates It
Draft ➔ Peer Review	Course Manager or Contributor
Peer Review ➔ Section Review	Peer Reviewer or Course Manager (if there are no assigned Peer Reviewers)
Section Review ➔ Division Review	Section Leader Reviewer
Division Review ➔ Executive Review	Division Director Reviewer
Executive Review ➔ Approved	Executive Reviewer

Reviewers can downgrade a unit back to a previous review stage if corrections are needed.
Once a unit is Approved by the Executive Reviewer, the Course Manager can publish the unit or individual lessons.

As an assigned Course Reviewer you will:

Receive an email when a unit is ready for your review.
Complete the review within LDOE's Canopy by navigating to the course as an instructor.
Use the Review drop down to update the review stage - the next reviewer or course manager will be alerted via email.